Belgian Business Culture – Tips for Business Travelers |

Belgian business culture is quite formal, and meetings are well structured and focused. You should prepare thoroughly, make appointments at least a week in advance, and distribute an agenda if you are the organizer. Business practices are a bit less formal and hierarchical among Flemish-speakers compared with French-speakers.

Punctuality is highly valued, so arrive in good time. To address your contacts, use Mr, Mrs or Miss in Flemish or German-speaking areas, and Monsieur, Madame or Mademoiselle for French speakers. It is unusual to use first names in business. English is often used for meetings if different language speakers are present. Business cards are exchanged at the initial meeting.

Business attire is quite formal, with good quality suits being the norm for both men and women. Belgians have a good dress-sense, and sometimes judge people on the quality of their clothing.

Sometimes, negotiations are not conducted until after the initial meeting, which is primarily for building a working relationship. Some initial small talk is often used to help establish trust. Don’t over-emphasize your achievements or experience, as self-importance is disliked here.

Business negotiations are often held over lunch or dinner, but towards the end of the meal, following more general conversation. If dining with your Belgian business contacts, wait for someone to make a toast before you start your drink.

Belgians are receptive to new ideas, but decision-making can be a meticulous and slow process, and a range of parties including trade unions may have to be consulted. At the same time, your contacts will expect a prompt response to any requests, and deadlines are taken seriously.

Gifts are not usually given in business in Belgium, but a small, good quality gift is appropriate if you are invited to someone’s home.

Video Conferencing Software For Frequent Business Travelers |

Initially the video conference was confined for a boardroom, where all the participants who are participating in the meeting must log-in through boardrooms. In most of the organizations, there are business people who often travel from one location to another for business purposes. Let us assume that if an executive is out of station or in travel, and he/she wants to attend the meeting and share important documents. In such cases with the hardware video conferencing it is merely impossible for him to attend the conference.

The general complications that a business traveler faces during the business tours is, improper communication. Such business executives cannot explain or share the amendments or business proposals through phone or through mails instead of which it can be more productive if he/she gives a presentation through video conferencing software.

Through the video conferencing software, the business traveler can instantly share any kind of data which are embedded in his wireless PC. With a very nominal Internet speed of 128 kbps per video, the executives can attend the conference and can even transfer any kind of document to all or selected participants. In traditional video conferencing, it was a very difficult task to share or play a graphics video and audio file, but this software enables the users to share or play the graphics file, within seconds with the minimum bandwidth.

The beneficial part of this software is even during the time of traveling, the executives can connect to the Video Conferencing, through his/her wireless PC such as laptops, android mobile phones and I pads. With the aid of the business video conferencing software, the managers and the business executives can flexibly participate in a meeting without baring any expenses. Through remote collaboration, the frequent travelers can attend all the internal meetings of the organization just by using this solution.

This software solution doesn’t require huge hardware components, instead it can run on any standard PC and can run under minimal Internet speed. The minimum requirements for the frequent business traveler for availing the applications are camera, audio & video devices and a license to install the software application in his/her wireless PC.

The top ten video conferencing advantages for frequent business travelers:
• The business executives who have to move frequently from one location to another, can participate in the meeting from anywhere during the time of travel.
• Reduced complexity in connecting to the boardroom video conferencing, Highly interactive and effective communication
• Minimized cost of traveling, for the executives who must have to give frequent sales presentations, corporate meetings or any training sessions. Operational costs are also drastically low in comparison with the hardware solution.
• If a business executive is in very long distance, e.g., out of the country, then the IDD (International Direct Dial) charges for video calling will be more expensive, but through the video conferencing software solution, one can conduct video calls without any additional charges.
• The users can transfer any kind of computer generated material such as graphics, text files, excel files or PDF files.
• Enables very close communication, the executive can feel as if he/she is presented live in the meeting.
• The users can attend the meetings that are scheduled immediately
• Complex free and cost-effective means of communication
• The software conferencing solution will support both broadband and leased lines
• Through this solution, the cost of logistics is drastically minimized.

Finally it can be concluded that, the video conferencing software solution can be a good solution for the frequent business travelers to attend a business conference remotely by being anywhere in the world.